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16 Plugins to Manage Documents and Downloads in WordPress

Total Bounty
April 9, 2012
Filed Under:
WordPress Tips

WordPress has come a very long way in the last 8 years, from open source blogging tool – to fully fledged CMS (content management system). In that time we moved from just posts with categories, to custom post types, tags, and a completely built in media upload tool. For some it’s a bit of a mystery how to better manage documents and downloads in WordPress – so here are some plugins that will fit those needs.

Download Management Plugins

Risal Download Plugin for WordPress

One problem often faced by uploading a linking a document using the built in WP media upload tool is that anyone can hotlink the document directly (allowing unauthorized downloads from other websites). You may want people to actually visit your website, to get the download each time. This simple plugin can make that happen, get Risal Download here.

Download Code Redeemer

Another way to limit downloads is to require the user enter a code to get it (either one time, or unlimited times). Download Code Redeemer is a simple plugin that does just that.

Front end File Manager Plugin

You might have a need to allow users (or clients) to upload documents from the front end of the website (without having to use a contact form or some other tool). The front end upload plugin allows people to upload from a page or post, but the nice thing about this plugin is that it allows you to assign custom taxonomy types to create “media categories” to better sort the files. Download Front end Upload here.

Email Before Download Plugin

Maybe you have some “Quid Quo Pro” in mind, and want someone to supply their email address before getting a download (like a user case or whitepaper). This plugin presents a form where the user submits information (name, email address) to get a file download. It integrates with Contact form 7 and WordPress Download Monitor plugins. You can find the Email Before Download plugin here.

Tweet and Get it

Social media is very popular, maybe you want someone to Tweet about your post or page before getting a free download. This plugin is pretty simple, use your Twitter account to tweet about it, and get the download. You can however download Tweet and Get it now (without tweeting anything).

Document Management Plugins for WordPress

Rename Media Plugin

Have you ever uploaded a file in WordPress and then wanted to rename it (immediately or later in the future)? Maybe you want multiple versions of the same file, better SEO – the facts are you just can’t easily do this (manually) once you’ve uploaded something using the image upload tool.

This plugin is cool because when you rename the name of the item, it renames the filename too (and thumbnails) for the best SEO (and easier file management). Get the Rename Media plugin here.

WP Document Revisions

If you’re looking for a more professional way to management documents and revisions in WordPress, the WP Document Revisions Plugin is the way to go. Teams can collaboratively edit files and manage revisions through workflow. If you wish you had a document management system for WordPress, this is the plugin you need.

The nice thing about this plugin is that it can be used on the public side of your site, or items can be private. It can even be used in large companies with Enterprise security (like LDAP). It supports any file type, and securely stores unlimited revisions. You can even run it in the cloud (woohoo!).

WP Publication Archive

The WordPress media uploader makes it easy to add one or more files at once with the drag and drop tool, and even inserting and linking to files in pages and posts now is easier. One thing you can’t (easily) do though is add taxonomy type information for tagging and categorizing that media. Tags and categories are still only for posts.

The WP Publication Archive plugin uses the standard media upload tool, but you can upload PDF’s, Word docs, Powerpoint files – and on your dashboard add searchable details about them using a custom post type interface.

List Yo’ Files Pro

Maybe some of these document and file management plugins for WordPress have way more features than you need. List Yo’ Files Pro is a simple plugin that takes the files in a folder, and creates a list on a page or post (with icons of your choice) for download. You can supress some files (if needed). This makes it easy to display a list of files (and just upload and download files to the folder without having to change the list).

WP Filebase Download Manager

The WP Filebase Plugin has features of multiple plugins listed here. It’s a file manager, can keep files in categories, it offers the ability to list files on pages and posts, and has a templating system to allow you to control how they’re displayed.

Things you can do:
-create paginated sortable file lists
-build photo galleries
-publish audio (mp3) files
-restrict downloads
-upload files from the front end
-restrict download according to bandwidth or traffic

It even has hotlinking protection, search integration, permalinks for filenames (for better SEO), shortcodes, and user role restriction tools.

WordPress Download Monitor

The WordPress Download Monitor plugin has been around awhile, and it’s main purpose was always to make it easy to upload and manage file downloads, inserting the links in posts, but most importantly – monitoring how many download hits you had received. The WP default media upload tool is great to have, but it doesn’t keep stats on anything, and the files you’ve uploaded are intermingled with your images. You can find WordPress download monitor here.

WP Download Manager

WP Download Mnaager has been around awhile too, and GamerZ has always been quite a proliferant plugin developer. This plugin was also originally developed before there was an official media upload tool in WordPress.

What this plugin does is a little different, it lists the files in a directory for download like in this example at the author’s website.

You can download WP Download Manager here

WP Idea Stream

While this plugin isn’t for documents, WP Idea Stream is a unique plugin that allows users to submit ideas from the front end. If you’re management documents and files, you might just need to manage some brainstorms too!

WordPress Plugins for User Management

Just for good measure we threw in a couple plugins that might also help you with user management:

Role Scoper Plugin for WordPress

If you want to control what kinds of access your WP users have, then the Role Scoper Plugin is for you. You can have fine grained control over what have access to read, edit, delete, create, and manage within their WordPress account.

Audit Trail Plugin

Maybe you need to keep track of who does what in your (or a client’s) WordPress website. The Audit Trail Plugin can do that for you. You get a running log of what’s going on in your website by recording who was logged in and what they did (in addition to thier IP address).

We hope that our calvalcade of WordPress plugins to manage documents and downloads helps you take better control of file management in your website!

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